How to receive incoming email messages. Using email for beginners. How to send a document by email

How does email work?

Sending and receiving e-mails is carried out by specially designed and dedicated mail servers. Before we start using mail, these servers are configured in a completely different way than other servers. This, for example, SMTP-servers (from Simple Mail Server Protocol- the main message transmission protocol) and are email clients or mail intermediaries (programs in which we read and write emails, MUA or Mail User Agent). But about the types of mail servers a little later.

How email works. The path she takes.

Let's take two mail providers: server-1.ru and server-2.ru. Two users, respectively, registered on them: A and B. In order for A to successfully send a letter to recipient B, and he accepted it, the following happens. The scheme is quite simple:

Sender A sends an email through its SMPT server-1.
Server-1, having received a task through the destination address using this same mail intermediary MUA, it is accepted to search for server-2 by the domain part of the address (ru, com, rf ...). It doesn't matter where he is - in Brazil or Mexico: the search will take moments.
Having found it using the domain name system (addressing it directly), server-1 safely pushes the letter to its “colleague” through the so-called mail exchanger MX (mail exchanger), he immediately begins to search in his bowels at the address of the registered user, saving it for reading.

When found, the letter reaches the addressee. The recipient gets access to the letter by receiving a notification from server-2. The letter can be read through the network, POP or IMAP.

How does email work? What do these abbreviations mean?

These are all transmission protocols. At the same time, these are the types of mail servers. There are three of them:

SMTP servers- the most common - send a letter using an email client (mail program: Outlook, Mozilla Thunderbird, etc.). For transmission, 25 is used by default.

POP servers already carry a piece of software that allows the recipient to go directly to the mail server. There, in the section specially designated for this user (), he can work with correspondence. Yes, the protocol POP3, which works through port 110, allows your email client to download from the server all letters received to your address. By the way, this is perhaps the only thing the protocol is capable of - just download.

Well IMAP server- software running on the server computer that gives access to all folders created by the user. You can work with letters in full without downloading to your computer. In terms of functionality, it prevails over POP3, but it already requires additional memory and server processor resources (well, of course, such tasks!). Data exchange goes through port 143.

REFERENCE

The “@” sign was “glued” to the postal address thanks to the American engineer Ray Tomlinson, who is the inventor of mail, which connected ARPANET users in the early 70s of the last century. “ I've often been asked why I chose the @ sign for mail. And only this sign gives meaning to the designation of mail. After all, in commercial English, “at sign” - @ - means for a “unit of goods”. I thought @ would work great as an indication of ownership and user to the email server. This is how email works now” .

By the way, the moment of the modern use of the “dog” icon is the year 1536. It was then that the Spanish merchant used @ in the accompanying note when indicating the price of goods sent to Rome. But it is reliably known that the symbol appeared much older. So, its use is documented in a document dating from the middle of the 14th century AD.

How email works. What is the letter made of?

The letter consists of two parts: the one that interests the one who sends and reads this message, and the one that interests us no less. That is, the descriptive part, which contains the address (from where and where). They are named accordingly letter body and email header.

WITH body email is clear. It includes the content of the message and any attached data in a myriad of formats. Previously, the letter understood a limited number of encodings, but, like other network services, it was soon taught to understand even multimedia content.

But on header Few pay full attention. No, this is not a paper letter envelope with a return address. Not only, at least. This is structured information about the sender, recipient, attachment objects, date of sending, servers and services that took part in the delivery, etc. It is very useful to review if the letter is suspicious.

REFERENCE

In every language the name of the “@” symbol is different. In English, it is pronounced as “at sign” - “a piece” and is very common in commercial language. Many European countries, and, of course, Japan, have adopted a near-English concept, and in different interpretations, one way or another, the @ sign continues to mean “a piece”. In Russian, the concept of “doggy” took root thanks to an unknown programmer / there, who worked in the USSR at the DVK - Dialogue Computing Complex. Someone noticed the similarity of the badge with the head and tail of a dog and away we go… Similar concepts are now used by the states of the former Union of Republics. Canine characteristics@ possesses in Ukraine, Kazakhstan and Uzbekistan. But the Serbs, Romanians and Slovaks saw in him a resemblance to a monkey ...

How email works. We study the title of the letter. Spam?

You will need this information if you want to dig deeper into how email works in your particular case. What can be learned from the title?

It doesn't matter which way you read emails. It doesn't matter which client is installed on your computer. And where are the letters stored: does the client download it to your computer (I don't know why?) or are they stored on the mail server. The headline is not going anywhere.

Consider an example email header. My mail client is Thunderbird by Mozilla. Long running program, I like it. Select the letter and open it with the right mouse:

I don't know where you're looking from, but each service or client has a toolbar that allows you to work with the letter, showing its source code. In my client, it's here, top right:

Here's what you'll see:

How does an email work? What can be learned from this?

Let's isolate the important information for us in the header of the letter ...

Field return-path(“path home”) empty is suspicious. Near this inscription should be exactly the sender's address if you want to send a return letter. An empty field means only one thing - spam. But even a filled field with a certain address does not mean that they write specifically to you and on the case. Alphabetic and symbolic rubbish before the @ sign is often also an indicator of spam.

Tags Received: look at them. There may be several of these tags in your letter. A large number of them means that the sender tried to hide his tracks. I have only one such line. Tags are read (if there are several) from the bottom up - this is how the letter was sent to you. A characteristic feature of spam is the absence of an important characteristic: the tag with. It is he who tells the protocol that the letter needs to be sent. I have a tag in place: the spammer is completely “grumpy” or the owner of the mailbox does not suspect that letters are coming from his email. return path, however, empty...

Today, fewer mail servers allow open messaging. And the spammer has to use our mail server, that is, the recipient of the letter. Therefore, do not be surprised that a considerable amount of spam comes from the mailbox of your Internet provider ... There is some sofkon.ru… What kind of hosting…

Field Message ID– a unique message identifier. Anyone. We don’t need its number, but the name of the server after the “dog” must match the name in the mailbox. Everything is in order here, but let's check the performance of the hosting itself. Just type in the address bar sofkon.ru:

Predictable... Well. Let's now take a closer look at the return address that appears three times in the letter (underlined in brown - it does not deserve another color). Before sending an angry letter there, let's check this box for reality for the sake of interest. A very useful service will help us with this. 2IP:

https://2ip.ru/mail-checker/

Enter the address and:

Yes, we have no doubts already ...

E-mail is one of the first Internet services that allows you to exchange messages or, in relation to the name “e-mail”, so-called e-mails. Today, few people write ordinary letters - it's faster to send a letter from your e-mail box, which will reach the addressee almost instantly.

E-mail has several slang names - email (from English Email), "soap", electronic, mail. As well as for regular paper mail, there are such terms as mailbox, delivery, attachment, receiving, sending, writing a letter, addressee, sender, etc. We can say that email is in many ways similar to ordinary mail, with the only difference being that the letter is not written with a pen, but typed on a computer keyboard, and post offices are mail servers that collect, sort and send mail to recipients.

This section will cover all aspects of working with e-mail necessary for a novice computer and Internet user.

E-mail is a modern, accessible and fast means of communication. If before the mass distribution of the Internet, electronic correspondence was the lot of enterprises and organizations, now almost every computer user with Internet access can use it. Over time, a certain culture of using e-mail has developed in the form of simple rules for conducting e-mail correspondence. By following these rules, you […]

You have received an email and the sender is waiting for a response from you. How to do it right? Of course, you can write a response letter to the sender, where you can indicate that this is a response to an email from such and such a date and such and such a subject. But it will be more correct and easier to use the special function of the mail service, which is called “Reply”. Let's get it right […]

Every active Internet user necessarily uses e-mail, because it is very convenient, fast and simple. In order to send e-mail, you need a mailbox from your Internet service provider (provider) or a registered box on one of the popular free mail services - yandex.ru mail, mail.ru mail and gmail. How to start a mailbox is discussed in the article […]

Sooner or later, any active Internet user will have to start their own e-mail, because. without it, the full use of all the opportunities that the Internet provides is impossible. Of course, you can do without an electronic mailbox if you only need the network to watch news, watch the weather forecast or TV guide, but to register in any services, […]

Sending and receiving messages. Message by email can be sent to anyone with an email address. The message arrives in the recipient's email inbox in a few seconds or minutes, regardless of where this person lives: in a neighboring apartment or on the other side of the world. You can receive messages from anyone who knows your email address, and then read them and reply;
Sending and receiving files. In addition to regular text messages, almost all types of files can be sent to e-mail: documents, images, and music. A file sent by email is called an attachment;
Mass sending email messages to multiple people. E-mail messages can be sent to multiple recipients at the same time. Recipients can match an entire group, allowing for group discussions.
Forwarding messages. After receiving a message or file by e-mail, you can immediately forward it to another person without redialing.

The main thing advantage of email above the telephone and regular mail - its convenience. You can send a message at any time. If the recipients are not at their computer or on the Internet (i.e. their computers are not connected to the Internet), they will see the message sent to them the next time they check their email inbox. If the recipient works online, you can get a response in a matter of minutes.

In addition, sending messages e-mail is free. Unlike sending a regular letter, there is no need to buy a stamp or pay for a service, no matter where the recipient lives. You only need to pay for an Internet connection or a special e-mail program.

What you need to use email

To use email, three components are needed:

Internet connection. To connect your computer to the Internet, you must first register with an Internet service provider. An ISP provides the Internet, usually for a monthly fee. See What you need to connect to the Internet.
Email application or webmail services. Email programs can be downloaded or purchased from Microsoft or another vendor. Email programs often provide more features and are faster than webmail services. Before setting up an email program, you need to get some information from your ISP, usually your email address, password, incoming and outgoing email server names, and some other details.
If you don't want to download or buy an email program (E-mail), you can sign up for free webmail services: Gmail, Windows Live Hotmail, Yahoo! Mail, etc. These services allow you to check email using a browser from any computer connected to the Internet, even if it belongs to another person or is located in a public institution (for example, in a library).
E-mail address. You can get an email address from your ISP or when registering with a webmail service. An email address consists of a username (any alias, not necessarily a real name), an "@" symbol, and the name of an ISP or webmail service (for example, [email protected]).

Create and send email messages and files

The following describes a typical a way to populate a message box in an email program. (The steps may differ depending on which program or Web-based email service you are using.)

In the To field enter your email address at least one recipient. When sending a message to multiple recipients, separate the email addresses with a semicolon (;).
You can enter email addresses in the Cc field additional recipients- persons who should read the message, but do not need to respond to it. They will receive the same message as the recipients in the To field. If there are no additional recipients, leave this field blank. Some e-mail programs also provide a CC (PC) field - it allows you to send messages, hiding certain names and e-mail addresses from other recipients.
In the Subject field, enter message subject.
In the large empty area, type Message text.

To attach a file to a message, click the Attach file to message button on the toolbar (located directly below the menu bar). Find the file, select it and click Open. The file will appear in the Attach field in the message header.

Ready! To send a message, click the Send button. The message will rush to the recipients like lightning.

Note: To change the style, font, size, or color of text, select the text and click the button or menu item that allows you to change the formatting.

Reading email

Most email programs and web services have an inbox where you can read received messages. To receive new messages, you may need to click the Send and receive button or something similar.

To see list of received messages, in the Folders list in your email program, open the Inbox folder. Email messages addressed to you should appear in the message list. Typically, the list displays the following information about the message: sender, subject, and time received.

To Read message, click on the corresponding heading in the list. The content of the message can be displayed as a list of messages in the viewing area. To view the message in a separate window, double-click in the message list.

To reply to a read message, click the Reply button.

Hello my reader! Email, what is it?

With the advent of the Internet in every home, we gradually began to forget about the letters, postcards and invitations that we used to send by mail and receive from the hands of couriers or postmen.

In fact, e-mail is an analogue of an ordinary postal service. But we should not wait for several days, or even weeks, until the letter reaches. Everything happens instantly.

If you don't know how to use e-mail and in general how to create your own mailer, then I will tell you.

A mailbox, or, as people say, a mailer, mail or “soap” is a repository of all outgoing and incoming messages. To use it, you first need to register your account.

This is done very simply. Enter “email” into the search engine and you will see a list of all the most popular mail services.

The structure of e-mail registration is similar to each other:

enter the desired login
come up with a password.
fill in all the specified fields with registration data (name, date of birth, phone number, address, and so on.)
entering the code from the picture (this is how the system checks if you are a robot).

As for passwords, this is a separate issue. You must be able to create complex passwords and store them in a safe place.

The most popular mailer in Runet is mail from Yandex. This mail service is distinguished by its simplicity and easy navigation. For beginners, this is what you need!

The global corporation Google also did not bypass mail services. Their Gmail mailer is very popular all over the world. This allows users to send messages anywhere in the world, be it America, Africa or Asia.

But, despite its versatility, many users complain about the intricacies of managing Google's mailer.

In addition to these two huge services, there are thousands of other email servers that also find their admirers on the Internet.

If you want to ask: “which one is better?”, then hardly anyone can answer this question for you. Yandex.Mail, Gmail, Rambler, Freemail, E-mail and so on. All of them have both their pros and cons, you just need to get used to the interface.

MicroSoft Corporation also has its own mail server - OutLook. It is popular because the Windows operating system has a client installed that will make it easier for you to work with emails.

Register on the site, and then enter the data into the program and you're done, now you can view messages on your computer without using a browser.

And the client navigation is much more convenient than in the browser version of mailers.

What else do you need to know about email?

Firstly, it's not just a service for sending emails. You can send photos, videos and a variety of archives with documents, programs and so on.

Secondly, almost every e-mail server has cloud storage that allows you to store large amounts of information and have access to them at any time via the Internet.

In the cloud, your files won't be affected if your computer crashes or your hard drive crashes. This is a very useful option for most office workers who work with securities and for accountants.

Thirdly, you need to know that there are, as the people called them, "conflict" mailers. This term means the impossibility of sending a message from the mailbox of one service to another. Most often, these are servers of competing services.

How to send a letter?

To be able to write to someone, you must know their email address (this is the one, there is a doggy @ for example, [email protected]). And then follow the instructions:

We enter the main menu of the box, where the sections "Incoming", "Outgoing", "Spam" and so on are located.
We are looking for a tab that says "Write a letter", "Send a letter" or something like that. We click on it.
In the line "To", "Recipient", or "Address" (each mailer has its own name of the navigation buttons), enter the address of the recipient.
In the main window, we write our letter and / or find a function with which we can attach a file for sending.
Click on the "Submit" button and you're done!
At the end of the operation, we should see a notification that the letter has been sent.

After sending the message, it will be in your mailer in the "Sent" section. All the letters that will come to you will be in the "Inbox", respectively.

If you want to reply to an incoming email, then you do not need to create a message from scratch, just click on the "Reply" button. By doing so, you will be able to see the entire chain of correspondence with the interlocutor.

Spam, advertising and email

If there are any strange numbers or symbols in the spam message, delete this message as soon as possible, as, as a rule, they throw up viruses.

I hope the information provided has helped you understand a little about what email is. You will undoubtedly appreciate all the incredible advantages of this type of communication.

If you have just begun to explore the Internet space and it is still difficult for you to cope with the instructions that I offered you, then follow the link.

Here you will find a tutorial " Secrets of productive work at the computer”, which will help you learn how to use the services on the Web correctly. All topics are explained simply and accessible, there will be no problems.

Email is the oldest and still the most popular service on the Internet. It was only later that they appeared, who can literally do everything that you might need. However, the good old mail does not give up and also learns new tricks. In this overview, you will learn about a few unusual actions that you can perform using your mailbox (…with a little help from my friends).

So, with the help of email you can ...

Create web page

Got an interesting letter that you want to show to everyone? You don't have to email it to a whole bunch of people. Just send it to the address [email protected] , and it will turn into a pretty web page that you can immediately share on Twitter, Facebook, Google+ or in any other way you like.

Create blog post

Many popular blogging platforms, including Blogger, WordPress, Tumblr, allow you to create posts by sending an email. In this case, the subject becomes the title, and the body of the email becomes the content of the post.

To enable this feature, open your blog settings, enable email-based posting, and get your secret email address to which you'll need to send posts.

Convert files, pictures, documents to different formats

Do you need to convert one file format to another, but you don't have the right program on your computer? Then use your email and send this file to [email protected] , where the word format must be replaced with the name of the extension you need. For example, if you want to convert a DOC document to PDF, then you should send this file to [email protected] After some time, you will receive the finished result in a response letter. Files up to 1 MB in size are accepted for processing.

Save any web page

If you do not have time to read all the interesting articles on the Internet, then you can save them on your device so that you can study them later in your free time. It is convenient to do this in PDF format, which is quite compact and displays equally well on all devices. To do this, you just need to send a link to the page you are interested in at [email protected] . In just a few seconds, a message will come with an attachment containing the page you need in the form of an electronic document.

Receive reminders

There are many different timers, schedulers and other ways to manage your time on the Web. But you can also use your mail service for this. Just send an email to [email protected] , where the word time should be replaced with the interval you need. For example, if you need a reminder in 10 minutes, then the letter should be sent to [email protected] In the same way, you can literally set any time intervals, including recurring reminders (once a week, month, year, at the appointed time, etc.).

Add events to your calendar

Sometimes it happens that you receive an important email about some event that cannot be missed or forgotten. The best thing to do in this case is to put a notch in your calendar. Gmail has an easy way to do this for Google Calendar, but what if you're using a different bundle of services?

In this case, simply forward your letter to the address [email protected] . Your email will be parsed for dates, and as a result, a corresponding calendar event will be created. But in order for it all to work, you need to register and make some settings on the Super.cc service.

Upload files to Google Drive, Dropbox or OneDrive

If you register with the Email It In service, you will receive a special email address of the form [email protected] . By sending an email with an attachment to it, you will instruct the service to upload the received file to one of your file storages.

As you can see, with the help of e-mail, you can perform many quite urgent tasks. Sometimes it is much more convenient and faster than going to the page of the corresponding service, so we suggest you take these methods into service.